Outsourced Bookkeeping Support for US Businesses & Accounting Firms
Extend your finance capacity with reliable backend bookkeeping support for US businesses, CPA firms and bookkeeping practices. From QuickBooks transaction management to bank reconciliations and AP/AR operations.
More Bookkeeping Capacity, Without Another Full In-House Hire
OptimaNex can support recurring backend bookkeeping workflows while your firm retains the client relationship, quality review process, and advisory role.
US Bookkeeping & Accounting Operations
Dependable backend workflows tailored to US accounting standards and day-to-day operations.
QuickBooks Bookkeeping Support
Ongoing day-to-day transaction recording, chart of accounts maintenance, and account organization in QuickBooks Online and Desktop.
Bank & Credit Card Reconciliation
Systematic monthly and weekly matching of operating accounts, credit cards, and merchant clearing accounts with discrepancy flagging.
Accounts Payable (AP) Support
Vendor invoice logging, receipt verification, bill entry, payment scheduling support, and vendor balance tracking.
Accounts Receivable (AR) Support
Customer invoice generation, receivable recording, payment allocations, and customer balance visibility.
Cleanup & Catch-Up Bookkeeping
Reviewing, untangling, and updating delayed, incomplete, or inconsistent books to establish an organized baseline.
Month-End Bookkeeping Support
Preparation of period-end reconciliations, adjusting journal entries under firm direction, and organized workpapers for CPA review.
White-Label Bookkeeping Capacity
Dedicated backend delivery capacity for US CPA firms and bookkeeping practices operating under your firm's brand and workflow.
Transaction & Document Management
Orderly categorization of transactions and structured receipt filing in cloud depositories linked directly to ledger entries.
Built for Operationally Complex US Sectors
Experience supporting transactional bookkeeping and ledger maintenance across dynamic US business models.
Real Estate & Property Management
Property-by-property transaction categorisation, security deposit ledgers, monthly owner disbursement reconciliations, and vendor maintenance expense tracking.
Construction & Contracting
Subcontractor bill logging, material expense allocation, purchase order verification, and vendor payment schedule management.
eCommerce & Omnichannel Retail
Shopify, Amazon, and Stripe payment gateway settlement reconciliations, refund tracking, and COGS inventory transaction logging.
Logistics & Freight
High-volume freight bill processing, carrier settlement matching, fuel expense allocations, and recurring fleet accounts payable.
Professional Services & Consulting
Time-and-materials billing support, consultant expense reimbursements, client invoice tracking, and monthly profitability logs.
Creative & Digital Agencies
Project retainer tracking, subcontractor fee reconciliations, recurring software subscription categorisation, and client receivable monitoring.
Discuss US Bookkeeping Support
Let us know your current bookkeeping volume, software tools, and workflow requirements. Our team will get in touch within 24 business hours.